Area Treasurer – Job Description
The individual serving as treasurer should have a sound knowledge of bookkeeping (and/or accounting) and the ability to maintain accurate records. The individual should also have an understanding of the appropriate handling of funds in Al-Anon.
The responsibilities of the Area Treasurer are as follows:
- Collects and deposits all AFG Area funds to an appropriate checking account.
- Checks require a minimum of 2 signatures.
- Acknowledges group contributions with a receipt.
- Pays all bills for expenditures submitted monthly by Area Officers, as well as monthly office expenses etc.
- Sends in the Delegates equalized expense for the WSC prior to Jan. 1.
- Prepares a report of financial status for each AWSC meeting.
- Prepares in conjunction with the ASWC the budget which is presented for approval at the Fall Assembly.
- Prepares a special appeal letter which is sent out to all groups in the area annually.
- Maintains accurate records of all receipts and expenditures.
NOTE: This is a brief summary of the Treasurer’s role. A more complete document was written by the Policy Committee in 1991 and is available for review.
The Treasurer is a voting member of the Area World Service Committee and should attend all meetings as well as Spring and Fall Assembly. The treasurer submits a written report to the AWSC and Assembly at each meeting. If the Treasurer cannot attend the report should be mailed to the Area Chairperson in advance.
Expenses such as postage, phone calls and actual gas cost may be submitted for reimbursement monthly.
Alternate Treasurer – Job Description
The Alternate Treasurer should be one of the signers on the checking account. The Alternate Treasurer should be familiar with all the duties of the Treasurer and the record keeping process in order to step in if the Treasurer is unable to complete the term or needs assistance.
Modified by Barb S. from the 1991 document written by the Policy Committee, 4/00
